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Once you have the necessary details sorted out, use this handy form to apply to hold your event on Stephen Avenue Walk or Barclay Parade.

Special Event Online Application

Contact Information
Event Category: Special Event   Parade or Flash Mob   Awareness/Non-profit
Name of Applicant: *
Title:
Phone: *
Email: *
Name of Company:
Type of Company:
  I am a registered Non-profit organization.
Address: *
City: *
Postal Code: *
Fax:
Website:
Preferred Method
of Contact:
 
About Your Event
Requested Date(s): *
Is this a firm date?: Yes   No
 
Has this event been held before?: * Yes   No     If yes, specify approx. date:
Is this information the same as previous event?: Yes   No
Do you require Downtown Calgary to assist with the logistical
planning and coordination of this event?: Yes   No
 
Start Time: : AM PM
End Time: : AM PM
 
Please include set up and tear down details:
 
Location Requested/Landmark:
 
Size of area your event will require:
Is this event an extension of an event taking place at Olympic Plaza or near-by?: * Yes   No
Has this event been submitted to the City of Calgary event services team?: Yes   No
If yes, specify name of city rep:
Is this event a parade or a flash mob?: * Yes   No
Is this event for awareness of a cause/organization only?: Yes   No     Awareness of:
Will you be giving anything of value away?: Yes   No     If yes, what?
Will you be collecting signatures, memberships, or donations?: * Yes   No
Does this event require a roaming permit (extending more than 10ft from location)?: Yes   No
Is this event directly related to a national event/launch/holiday?: Yes   No
Other purposes for event:
 
Are you an agency/event planner working on behalf of a client?: * Yes   No
Planner Company:       Client:
 
Would you like to pre-book our cleaning services ($250) and waive the $500 penalty fine?: Yes   No
* cleaning can be waived if applicant provides own waste management, garbage bags, recycling, etc.
 
What equipment will you have? (Please provide description, i.e. tables, chairs, etc):
Do you require a Downtown Calgary 10x10 tent?: Yes   No
Downtown Calgary staff set-up (summer months only): Yes   No
Number of your staff on-site:
 
Do you require use of standard 110V power?: * Yes   No
If yes, please be specific about your power requirements:
Item(s):
Number of plug ins:
Voltage Required:
If working with an electrician, please provide Name and Contact Information:
Will you be using a generator on site?: Yes   No     If yes, is it quiet?: Yes   No
 
Do you require our portable stage (8'x20')?: * Yes   No   Own Stage, specify size:
Do you require our portable speaker system?: * Yes   No
Do you have your own certified sound engineer?: Yes   No
Will you have music or sound amplification?: * Yes   No
Do you require a Downtown Calgary stage coordinator or sound technician?: Yes   No
Does this include a radio partner?: Yes   No     If yes, who?
 
Will food be served?: Yes   No
If food is being served, please describe:
Are you interested in having special catering with Downtown Calgary
food vendors for charity purposes?: Yes   No
 
How is your set up being delivered and installed?:
 
Oversized vehicle required (larger than a pick-up truck)?: Yes   No     If yes, how big?
More than 1 vehicle permit required?: Yes   No     If yes, how many?
Will any branded vehicles remain on site?: Yes   No     If yes, how many?
Will you need to set up overnight?: * Yes   No
Do you have security booked for overnight?: Yes   No     If yes, what company?
Is this event weather contingent?: Yes   No
If yes, what is your contingency plan?:
 
Would you like us to provide supported marketing if applicable?: Yes   No
Do you have gate banners to install?: Yes   No
 
Social Media: (please include any links)
Website for event specific:
Facebook Page:
Twitter handle/hashtag:
Promotional 'Blurb' (used for our website direct from input below)?:
Yes, I'm interested in doing a guest post for our blog (www.getdown.ca)
Yes, I agree to allow the CDA use or take photos of my event for their website and marketing material.
 
 
Uploads
 
I will be faxing over the documents below to: (403) 265-1932
 
Promotional Photo:
Rough Sketch of Layout:
Proof of $2,000,000 Liability Insurance:
Other Pertinent Licenses From the City of Calgary:
Additional Pertinent Licenses From the City of Calgary:
 
Is this application time sensitive?: Yes   No
(Submissions are reviewed every Wednesday morning)
 
Additional Comments:
I agree to the terms & conditions of this application. *

Terms and Conditions

The applicant agrees to assume responsibility for any damage as a result of event activity and will cause no interruption to the business and pedestrian enjoyment of the malls, except as authorized by Calgary Downtown Association.

Validation Required: *
Please enter the exact phrase below: